There are many problems that can be addressed with the use of the right technology. In fact, digital platforms not only simplify the processes but future-proof your hospitality operations. Good thing, the ordering feature is now available as an advancement in the hospitality procurement services to tackle the challenges that affect guest satisfaction and profit margin alike.
Common Challenges Solved by the Ordering Feature
- Manual Ordering Processes
The traditional way that uses paper-based or Excel systems can often lead to errors, delays, and lost records. A new digitized order flow can reduce paperwork, eliminate mistakes, and streamline communication with suppliers.
2. Slow Approval and Oversight
Managers often experience some delays in the approval of purchase or lost visibility on who made the last order. This can be solved via custom approval paths with real-time notifications to keep everyone in the loop and speed up the decision-making.
3. Lack of Spend Control
There is a possibility that teams may exceed budgets or buy non-preferred products without proper oversight. You can solve this by using live pricing and supplier catalogs to allow for better cost tracking and preferred vendor usage.
4. Poor Stock Planning
If you apply uncoordinated ordering, it can lead to overstocking, understocking, or expired goods. You can address this by integrating with inventory systems to ensure informed, just-in-time ordering.
5. Multi-Site Complexity
Hospitality groups can also struggle to centralize procurement with multiple locations. This can be solved with the use of cloud-based access and multi-user support to allow coordinated ordering across venues with a centralized control.
6. Limited Connectivity
The unstable Internet of on-site staff may delay urgent orders. There is an offline-capable mobile app that can allow users to place and save orders even without Internet, but they can also sync at a later time.
Updates in Hospitality Procurement Services
- Purchase Requisition and Purchase Order Management
The ordering feature streamlines the whole ordering process from requests and approvals to placing orders and receiving goods.
2. Supplier Catalogs and Price Comparisons
This also integrates real-time supplier pricing, making it easy to find the right items, compare options, and maintain cost control.
3. Digital Item Listings and Approval Flows
The ordering feature also uses intuitive product search and order lists, along with clear, transparent approval paths to ensure control and accountability.
4. Mobile and Cloud-Based Access
You can use desktop or mobile versions of the app, enabling staff to order from anywhere, anytime, making it accessible even without Internet.
5. Integration-Ready
The updated system can connect with POS, accounting systems, recipes, and inventory, which can significantly reduce manual work and data silos.
Why Hospitality Teams Love It
- Efficiency and Consistency – Eliminating paperwork and manual re-keying, which makes procurement faster and error-free.
- Cost and Spend Control – Helping managers make smarter purchasing decisions through real-time comparisons and budget visibility.
- Transparency and Compliance – Ensuring accountability across teams and locations through clear audit trails and approval logs
- Scalability – Scaling with the business from small outlets to large hotels, all while supporting multiple suppliers and currencies.
If you are future-proofing your hospitality business, leveraging the ordering solution from FutureLog can make a world of difference. Contact us today if you want us to discuss further the details of the eProcurement tool, a cloud-based procure-to-pay platform.
